The Corporation of the Town of Saugeen Shores
Regular Council Meeting
Agenda

Monday, July 07, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

600 Tomlinson Drive

Port Elgin, Ontario

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1.

Call To Order

2.

Land Acknowledgement

3.

Disclosure of Pecuniary Interest and Nature

4.

Additions, Deletions, Amendments

5.

Adoption of Minutes

5.1

Regular Council Minutes - June 16, 2025 and June 23, 2025

• Recommendation:

  That Council adopt the minutes of the Regular Council Meeting of June 16, 2025 and June 23, 2025, as presented.

6.

Public Meeting

7.

Open Forum

8.

Delegations

9.

Report of Municipal Officers / Committees

9.1

2025 Major Initiatives, Division and Capital Highlights Quarter 2 Update

The Major Initiatives, Division and Capital Highlights from the annual Business Plan are reported every quarter to update Council and the public on the progress of the annual activities related to the Saugeen Shores Strategic Plan. This report includes the updates for Quarter 2, 2025 and details the 44 Major Initiatives as well as 90 Division Highlights and 42 Capital Highlights. The progress completion is also included as a live feed on the Town website. There are no significant issues being flagged with completing the work program as outlined.

• Recommendation:

  That Council receive the 2025 Major Initiatives, Division and Capital Highlights Quarter 2 Update report for information.

9.2

Fund Transfer for Southampton WPCP Upgrades and Expansion

The Southampton WPCP Upgrades project requires approval of a $2,300,000.00 funds transfer. This report outlines the rationale for this transfer of funds.

• Recommendation:

  That Council approve $2,300,000.00 in additional funding for the Southampton WPCP Upgrades and Expansion project (410-86740), funded by a transfer from the Port Elgin Reservoir Generator and Electrical (430-86389) and Southampton SPS 3 Upgrades (410-86744).

9.3

Town of Saugeen Shores Comments to IAAC on the Draft TISG

On June 12, 2025, the Town was notified that the Impact Assessment Agency of Canada published draft project documents, including the TISG and related plans. This report summarizes the comment period and proposes a submission for Council’s consideration on behalf of Saugeen Shores.

• Recommendation:

  That Council endorse the Draft Tailored Impact Statement Guidelines Comments Submission on behalf of the Town of Saugeen Shores; and

  That Council direct staff to submit the Town’s comments to the Impact Assessment Agency of Canada.

9.4

FCM Climate Change Program Analysis and Recommendations

In Q4 of 2024, the Environmental Ad-Hoc Advisory Committee provided a report to Council with a series of recommendations towards advancing environmental sustainability in Saugeen Shores. Council referred the Committee’s recommendations to staff to report back on the implementation. This report summarizes the analysis that has been carried out with specific regard to the climate change recommendation.

• Recommendation:

  That Council endorse the Town of Saugeen Shores joining the Federation of Canadian Municipalities Partners for Climate Protection Program; and

  That Council refer to the Striking Committee for recommendations on the staff and Council point of contact appointments.

10.

Consent Agenda

• Recommendation:

  That Items 10.1 through 10.3 be approved and received for information.

10.1

Kolb Bridge Design

Pearson Engineering Ltd. has submitted their final design recommendation for the Kolb Bridge replacement. This report provides Council with the design proposal for the Kolb Bridge project for information.

• Recommendation:

  That Council receive the Kolb Bridge Design Report for information.

10.2

Release of Development Agreement – 1044 Goderich Street

Instrument No. R283499, a Development Agreement between the former Town of Port Elgin and Rosner’s Service Centre Ltd., can be released from the lands municipally known as 1044 Goderich Street, Port Elgin. 

• Recommendation:

  That Council adopt By-law 70-2025, a By-law to authorize the release of Instrument No. R283499, a Development Agreement registered on January 28, 1992 against 1044 Goderich Street, Saugeen Shores.

10.3

Communications

• Recommendation:

  That the following be received for information:

  1. Municipal Heritage Committee Minutes- May 21, 2025
  2. SMART Board Minutes- May 16, 2025
  3. Southampton Business Improvement Area (BIA) Minutes- May 22, 2025
  4. County of Bruce Letter- Investment in Local Services
  5. Municipality of Tweed Resolution- Blue Box Producers Responsibility
  6. Town of Bradford West Gwillimbury Resolution- Advocacy for Increased Income Thresholds for Canadian Vetrans

11.

Motions and Notice of Motions

12.

Closed to Public

It is recommended that Council move into a Closed to Public Session to;

• to discuss and provide direction on a proposed or pending acquisition of land by the municipality;
• to receive a Legal Update that discusses legal advice that is subject to solicitor-client privilege on litigation or potential litigation;
• to discuss and provide direction or instructions to ongoing negotiations on behalf of the municipality; and
• to receive information and discuss commercial and financial information supplied in confidence to the municipality that could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

• Recommendation:

  That Council move into a Closed to Public Session in accordance with the Municipal Act, 2001, Section 239 (2):

  (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

  (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and

  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 

12.1

Disclosure of Pecuniary Interest and Nature

12.2

Adoption of Closed to Public Meeting Minutes

12.3

Closed to Public Staff Reports

12.3.1

Potential Acquisition of Land

12.3.2

Trail Relocation Negotiations

12.3.3

2025 Q2 General Legal Update – Litigation Matters

12.3.4

Westario Power Confidential June 2025 Update

13.

Report and Business Arising from Closed Session

13.1

Resume Regular Council Meeting

• Recommendation:

  That Council arise from the Closed to Public Session and resume the Regular Council Meeting.

14.

By-laws

14.1

By-law 70-2025 - Release of Development Agreement (1044 Goderich Street) 

• Recommendation:

  That By-law 70-2025 is hereby read, passed, and sealed this 7th day of July, 2025.

15.

Confirmatory By-law

15.1

By-law 71-2025 - Confirm the Proceedings of July 7, 2025

• Recommendation:

  That By-law 71-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed, and sealed this 7th day of July, 2025.

16.

Adjournment

• Recommendation:

  That this Regular Council meeting of July 7, 2025, hereby adjourns at ______ p.m.