The Corporation of the Town of Saugeen Shores
Regular Council Meeting
Agenda

Monday, November 10, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

600 Tomlinson Drive

Port Elgin, Ontario

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1.

Call To Order

2.

Land Acknowledgement

3.

Disclosure of Pecuniary Interest and Nature

4.

Additions, Deletions, Amendments

5.

Adoption of Minutes

5.1

Regular Council Minutes - October 20, 2025 and October 27, 2025

• Recommendation:

  That Council adopt the minutes of the Regular Council Meeting of October 20, 2025 and October 27, 2025, as presented.

6.

Public Meeting

7.

Open Forum

8.

Delegations

8.1

Municipal Heritage Committee- 2026 Budget

9.

Report of Municipal Officers / Committees

9.1

Bruce C Project Municipal MOU

This Memorandum of Understanding (MOU) outlines the framework for cooperation between the Town of Saugeen Shores, the Municipality of Kincardine, and the County of Bruce to support the municipal participation in the federal Integrated Impact Assessment (IA) for the Bruce C Nuclear Project (the Project).

• Recommendation:

  That Council endorse the Bruce C Nuclear Project – Municipal Memorandum of Understanding between the Town of Saugeen Shores, Municipality of Kincardine, and the County of Bruce.

9.2

Rick Hansen Foundation Accessibility Certification

Investigation of the Rick Hansen Foundation Accessibility Certification was identified as a 2025 Division Highlight for Community Services. This report outlines the research, criteria, and requirements of the program as well as the potential resources required for implementation. The report recommends that the Town not invest financially with the facility certification program at this time based on the analysis contained in the report.

• Recommendation:

  That Council receive the Rick Hansen Foundation Accessibility Certification report for information.

9.3

Striking Committee Report - November 10, 2025

• Recommendation:

  That Council approve a By-law to Amend the Procedural By-law, as presented.

10.

Consent Agenda

• Recommendation:

  That Items 10.1 through 10.7 be approved and received for information.

10.1

Bruce C Project Update

The purpose of this report is to provide Council with an update on the Impact Assessment (IA) process for the Bruce C Nuclear project, including next steps.

• Recommendation:

  That Council receive the Bruce C Project Update report for information.

10.2

IT Acceptable Use Policy Update

The Information Technology (IT) Acceptable Use Policy has been updated for 2025 with section 9, referring specifically to Generative Artificial Intelligence. Updates include guidance on proper use, standardization on Microsoft CoPilot as the primary Gen AI office platform, and references to Ontario Bill 194 which sets guidelines for Municipalities’ use of Generative AI including transparency and confidentiality.

• Recommendation:

  That Council adopt the Information Technology Acceptable Use Policy.

10.3

Development Charges Treasurer’s Statements

The Development Charges Treasurer's Statements are annual financial reports, mandated by Ontario provincial regulation (O. Reg. 82/98), detailing the financial activity and balances within a municipality's development charge reserve funds for a given year.

• Recommendation:

  That Council receive the Development Charges Treasurer’s Statements report for information.

10.4

Heritage Property Demolition Request for 18 Huron Street North

In September the Town received correspondence from the property owner of 18 Huron Street North, known as the Captain Spence House, regarding a potential demolition of the garage and work shed on the property. The intent of the property owner is to rebuild as close to the original structures as possible. This is a Heritage Property with the heritage designating by-law including the “premises” located on the property. In accordance with the Ontario Heritage Act (OHA), Council is to seek the advice of the Municipal Heritage Advisory Committee on such requests.

• Recommendation:

  That Council refer the Heritage Property Demolition Request for 18 Huron Street North to the Municipal Heritage Advisory Committee.

10.5

Pryde AWC Debenture No. 2

This report outlines the details of a Debenture By-Law with Infrastructure Ontario that will be brought forward as a By-law on November 24, 2025.

• Recommendation:

  That Council receive the Pryde AWC Debenture No. 2 report for information.

10.6

Smart Beach Program Update

Phases 4 to 6 of the Smart Beach Program is a partnership between the Town of Saugeen Shores, University of Waterloo and Georgian College designed to promote beach safety. Phase 4 occurred in 2025, and this report provides a summary of activities and next steps.

• Recommendation:

  That Council receive the Smart Beach Program Update report for information.

10.7

Communications

• Recommendation:

  That the following be received for information:

  1. Port Elgin BIA Minutes- September 16, 2025
  2. Saugeen Valley Conservation Authority Minutes- September 18, 2025
  3. Saugeen Valley Conservation Authority Correspondence- Provincial Announcement on Conservative Authorities
  4. City of Brantford- Provincial Support of the Ontario Airport Capital Assistance Program
  5. Town of Bradford West Gwillmbury Resolution- Removing HST/GST from New Homes to Support Affordable Housing
  6. Municipality of Bluewater Resolution- Keeping Climate Change as a Foremost National Priority
  7. Town of Plympton-Wyoming Resolution- Conservation Fee Freeze
  8. Township of Stone Mills- Advocacy for Funding to Address EAB Infestation

11.

Motions and Notice of Motions

11.1

Notice of Motion- Reconsideration of Council Approval of the Final Design for the Southampton Cenotaph Upgrade Project

12.

Mayoral Decisions and Directions

13.

Closed to Public

14.

Report and Business Arising from Closed Session

15.

By-laws

15.1

By-law 104-2025 -Authorize Stop up and Close Portion of Eckford Ave

• Recommendation:

  That By-law 104-2025 is hereby read, passed, and sealed this 10th day of November, 2025.

16.

Confirmatory By-law

16.1

By-law 105-2025 - Confirm the Proceedings of November 10, 2025

• Recommendation:

  That By-law 105-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed, and sealed this 10th day of November, 2025.

17.

Adjournment

• Recommendation:

  That this Regular Council meeting of November 10, 2025, hereby adjourns at ______ p.m.