The Corporation of the Town of Saugeen Shores

Regular Council Meeting Minutes

Wednesday, November 20, 2024 at 9:00 A.m. - 4:00 P.m.

Nuclear Innovation Institute

620 Tomlinson Drive, Port Elgin, Ontario

Present:

• Luke Charbonneau, Mayor
• Diane Huber, Deputy Mayor
• Mike Myatt, Vice Deputy Mayor
• Dave Myette, Councillor
• Justin Duhaime, Councillor
• John Divinski, Councillor
• Cheryl Grace, Councillor
• Bud Halpin, Councillor
• Rachel Stack, Councillor

Staff Members:

• Dawn Mittelholtz, Clerk
• Jim Bundschuh, Director, Corporate Services
• Tammy Grove, Municipal Solicitor
• Mark Paoli, Director, Development Services
• Matt Prentice, Director, Operations
• Kristan Shrider, Director, Community Services
• Jill Roote, Manager, Strategic Initiatives
• Morgan McCulloch, Licensing and Records Clerk
• Jay Pausner, Manager, Planning and Development
• Ruhul Amin, Manager, Engineering Services
• Daniel Waechter, Treasurer/CFO
• Lisa Billing, Manager, Recreation
• Larry Gill, Manager, Operations
• Frank Burrows, Manager, Parks and Facilities
• Darren Hill, Manager, Information Technology
• Lyndsay Binning, Human Resources Coordinator

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1.

Call To Order

Mayor L. Charbonneau called the meeting to order at 9:00 a.m.

2.

Land Acknowledgement

Councillor R. Stack read the land acknowledgement. 

3.

Disclosure of Pecuniary Interest and Nature

Councillor C. Grace declared a pecuniary interest in Section 6.4 Development Services (Building Services and By-law Enforcement Division Highlights) stating that she is an owner of a short-term rental.

Councillor J. Divinski declared a pecuniary interest in Section 6.5 Fire Services stating that his spouse is the Fire Services Chaplin. 

Councillor B. Halpin declared a pecuniary interest in Section 6.2 Community Services stating that he is a member of the Southampton Tennis Club. 

4.

Adoption of Minutes

4.1

Business Plan Meeting Minutes - November 22, 2023 and November 29, 2023

• Resolution Number: 276-2024
  Moved by: D. Huber
  Seconded by: R. Stack

  That Council adopt the Business Plan Meeting minutes of November 22, 2023, and November 29, 2023, as presented.

  CARRIED

5.

Day 1 - Budget Overview

5.1

Introduction

The Director of Corporate Services provided an overview regarding the proposed 2025 Business Plan. 

Each department was provided the opportunity to present the highlights from their Business Plan and Operating and Capital Budgets. 

6.

Departmental Operating Overview

6.1

Office of the Chief Administrative Officer

Manager of Strategic Initiatives provided an overview of the Office of the Chief Administrative Officer (CAO) 2025 Business Plan and the Strategic Initiatives Division.

The Human Resources Coordinator provided an overview of the Human Resources Division.

A comment was made regarding staffing positions from 2026 to 2033, and it was clarified that these positions are not currently approved. Positions will be brought forward in upcoming years during the Business Plan Meetings.

6.2

Community Services

Councillor B. Halpin having declared a pecuniary interest did not take part in the discussion or subsequent voting regarding the Southampton Tennis Club.

Director of Community Services provided an overview of the Community Services 2025 Business Plan. 

Manager of Recreation provided an overview of the Recreation Division.

Manager of Parks and Facilities provided an overview of the Parks and Facilities Division.

• Resolution Number: 287A-2024
  Moved by: J. Divinski
  Seconded by: D. Huber

  That Staff are to negotiate an agreement with the Southampton Art Society for potential operating support. 

  CARRIED
• Resolution Number: 288A-2024
  Moved by: D. Myette
  Seconded by: C. Grace

  That Council fund $50,000 for two years to the Southampton Tennis Club contingent on an agreement for public access that is satisfactory to Council.  

  CARRIED

6.3

Corporate Services

Director of Corporate Services provided an overview of the Corporate Services 2025 Business Plan.

Treasurer/Chief Financial Officer provided an overview of the Finance Division.

Manager of Information Technology provided an overview of the Information Technology Division.

Manager of Legislative Services/Clerk provided an overview of the Clerks Division.

6.4

Development Services

Councillor C. Grace having declared a pecuniary interest did not take part in the discussion or subsequent voting regarding the Municipal Accommodation Fee and a Short-Term Rental Licensing Program.

Director of Development Services provided an overview of the Development Services 2025 Business Plan.

Manager of Engineering Services provided an overview of the Engineering Services Division.

Manager of Planning and Development provided an overview of the Planning and Development Division.

Manager of Building/Chief Building Official to provide an overview of the Building Services and By-law Enforcement Division on November 27, 2024 (Day 2).

6.5

Fire Services

Councillor J. Divinski having declared a pecuniary interest did not take part in the discussion or subsequent voting regarding Fire Services. 

Director of Fire Services/Fire Chief provided an overview of the Fire Services 2025 Business Plan on November 27, 2024 (Day 2).

6.6

Operations

Director of Operations provided an overview of this section on November 27, 2024 (Day 2).

7.

Police Service Budget Presentation

7.1

Police Services Budget

The Chief of Police and Vice Chair of the Police Board provided an overview of the proposed Police Services Budget.

8.

Day 1 Wrap-up - Summary of Council Directed Changes

9.

Recess

• Resolution Number: 277-2024
  Moved by: B. Halpin
  Seconded by: D. Huber

  That Council recess the Business Plan Meeting on November 20, 2024, at 4:06 pm and resume on November 27, 2024, at 9:00 am. 

  CARRIED

10.

Day 2 - Council Directed Day 1 Changes Review

11.

Departmental Capital and Future Highlights Overview

11.1

Office of the Chief Administrative Officer

11.2

Community Services

11.3

Corporate Services

11.4

Development Services

11.5

Fire Services

11.6

Operations

12.

Business Plan Conclusion and Attachments

12.1

Conclusion and Attachments

13.

Day 2 Wrap-up - Summary of Council Directed Changes

14.

Addendum

14.1

Addendum #1 November 20, 2024

15.

Confirmatory By-law

16.

Adjournment

The meeting recessed at 4:06 p.m.