The Corporation of the Town of Saugeen Shores

Committee of the Whole Meeting Minutes

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Nuclear Innovation Institute
620 Tomlinson Drive, Port Elgin, Ontario
Present:
  • Luke Charbonneau, Mayor
  • Diane Huber, Deputy Mayor
  • Mike Myatt, Vice Deputy Mayor
  • Dave Myette, Councillor
  • Justin Duhaime, Councillor
  • John Divinski, Councillor
  • Cheryl Grace, Councillor
  • Bud Halpin, Councillor
  • Rachel Stack, Councillor
Staff Members:
  • Kara Van Myall, Chief Administrative Officer
  • Dawn Mittelholtz, Clerk
  • Jim Bundschuh, Director, Corporate Services
  • Ed Melanson, Director, Fire Services/Fire Chief
  • Mark Paoli, Director, Development Services
  • Matt Prentice, Director, Operations
  • Kristan Shrider, Director, Community Services
  • Jill Roote, Manager, Strategic Initiatives
  • Ruhul Amin, Manager, Engineering Services
  • Sarah Bonderud, Deputy Clerk
  • Colin Saunders, Project Manager, Capital Projects

Mayor L. Charbonneau called the meeting to order at 6:30 p.m.

Councillor C. Grace read the land acknowledgement.

No pecuniary interests were declared. 

5.1. Doug Longmire

Committee of the Whole Agenda Item 8.2.1: Public Engagement Comments and Feedback on High Street Reconstruction and Cenotaph Improvements Project

On behalf of Council, Mayor L. Charbonneau recognized Doug Court for receiving the Great Pumpkin Commonwealth 2023 Field Pumpkin Grower of the Year Award. 

The Committee heard a presentation from Jessica Linthorne, President and Chief Executive Officer of the Nuclear Innovation Institute (NII) regarding an update on the NII.

The Committee heard a presentation from Fred Kuntz, Chair of the Southampton Arts Centre Board, regarding the creative arts that brighten the community. 

There was a request to receive funding of $100,000 annually starting in 2025 and a continued waiver of rent. The financial request was referred to staff for consideration during the 2025 Business Plan deliberations. 

​​Draft Terms of Reference (ToR) for the Landfill Optimization Environmental Assessment (EA) are being presented to Council and for the public to view and comment on during this Public Meeting.

Mayor Charbonneau declared the public meeting open and indicated the purpose of the public meeting.

Mayor Charbonneau asked if any members of the public would like to address the Council on this matter.

Matt Nelson and Andrea Nelson of GEI Consulting presented information regarding the project.

Al Wilson, a member of the public, raised concerns regarding the potential flight path impacts to the privately-owned Southampton Airport, increased seagulls, and questioned if Transport Canada had reviewed the Plan. 

Heather Starrs, a member of the public, raised a concern regarding the potential impacts to neighbouring residents with water run-off each spring. 

Rick M, a member of the public, raised a concern regarding the compost area location.

There were no other members of the public wanting to speak to Council, in person or via Zoom. 
There were no additional written submissions. 

Council members had the following clarifying questions:

  • A question was raised regarding the size of the landfill. The landfill property is L-shaped. The southeast portion is approximately 20-hectares, within which the existing approved landfill footprint of 13.7-hectares is located. An additional area of approximately 60-hectares is located to the west and northwest. The total size of the landfill property is about 80-hectares. An additional area of about 20-hectares of town-owned land is located to the north of the existing landfill footprint. This area is not part of the landfill property.

  • A question was raised regarding third-party trucking for the transportation of specific waste. It was noted that the Environmental Assessment (EA) is being completed to specifically address the management of residual waste.

  • A question was raised regarding the rejection of the incineration option. An incinerator would require an investment of greater than $300 Million. These facilities require at least 100,000 tonnes of waste annually to be economically and operationally feasible. This is greater than 10 times the quantity currently managed by the Town.

  • A question was raised about the management of Source Separated Organics (i.e., Green Bin program). The EA is focused on the management of residual waste. However, waste diversion opportunities will continue to be explored. A feasibility study for the management of the Town’s organic waste is being proposed for 2025.

  • A question was raised regarding the potential for a new landfill site. It was reiterated that if the Proposed Terms of Reference is approved by the MECP, the alternative to establish a new landfill site will no longer need to be considered in the EA. Further, implementation of any waste management alternative would require both Town support (i.e., approval) and support from the MECP and agencies though various approvals/permits.

  • A question was raised regarding the mitigation of birds. A covering practice assists with the mitigation of birds, along with other diligent operation practices to avoid the exposure of birds.

  • A question was raised regarding the additional lands owned by the municipality as indicated in Figure No. 4-1. This section has been deemed unsuitable or screened out from development based on natural environment restrictions for landfill operations.

  • A question was raised regarding if providing an alternative option was mandated. It was confirmed that alternatives must be considered, which is part of the screening process to review possible alternative locations.

  • A question was raised on how much it would cost the Town to transport waste. The standard rate is $120 a tonne. The Town is currently producing approximately 7,000 tonnes per year which amounts to an estimated $840,000 a year. The maximizing of diversion will still be necessary.

  • A question was raised regarding what may be anticipated for residual waste once full producer responsibility comes into effect (i.e., blue box). Provincial waste diversion policies and programs are sector specific and include the Residential Sector and the Industrial, Commercial and Institutional (IC&I) Sector. However, in small municipalities past waste diversion achieved by the IC&I sector was supported to varying degrees by the municipality through municipal diversion programs established for the residential sector. Under the individual producer responsibility (IPR) framework, diversion of waste from the IC&I sector will be more difficult to achieve, as the Program currently targets residential diversion. In the short-term the Town may see an increase in residual waste associated with the lack of diversion opportunities (i.e., programs and policies) available to the IC&I sector.

In the absence of any further questions, Mayor Charbonneau declared the public meeting closed.

Council had the following questions or comments:

  • A question was raised regarding an appropriate time to have discussions on waste diversion. Source-separated organics have been under review for a few years with Program rollouts such as the Green Bin Program and Food Cycler Program. 
  • There may be new opportunities for waste diversion in the coming years.
  • That Council receive the Landfill Optimization Environmental Assessment Terms of Reference report for information.

    CARRIED

This report presents to Council the narratives on comments and feedback from the public and other community partners on the proposed concept designs for the High Street Reconstructions and Cenotaph Upgrade projects.

The Committee heard a presentation from Vic Bohdanow, Project Engineer at R.J. Burnside and Associates Limited. 

It was noted that changes can be considered. 

It was confirmed there are currently no designs established for the Cenotaph, and that draft designs are scheduled for the November 25, 2024, Committee of the Whole meeting for Council's consideration. 

  • That Council receive the Public Engagement Comments and Feedback on High Street Reconstruction and Cenotaph Improvements Project report for information.

    CARRIED

Council will conduct two days of 2025 Business Plan meetings on November 20 and 27, 2024. It is anticipated that the output from those meetings will be brought forward to the December 9, 2024 Committee of the Whole meeting, with approval at the January 6, 2025 Regular Council Meeting. Pre-Approval of select capital projects allows for early tendering of work for the purpose of achieving competitive bids and allowing work to commence early in the year.

  • That Council approve the Capital Budget Pre-approval report, dated October 28, 2024 totalling $2,321,548.

    CARRIED

The 2024 Business Plan includes two projects, to replace the outdated backup generator sets at the Southampton Low Lift Pumping Station and the Port Elgin Harbour Street Sewage Pumping Station. The current standard is to provide generator sets outside buildings, meeting required setbacks. This report is being provided to create awareness on the project change as the outdoor placement of the generators are highly visible public locations.

  • That Council receive the Water/Wastewater Generator Projects Update report for information.

    CARRIED

On October 10, 2023, Council adopted the Community Donations Policy for implementation in 2024. The objectives of this Policy will not be achieved for implementation. The dollar amounts requested by community organizations exceed the scope of the Policy and require a different approach. This report provides Council with awareness of these matters in advance of the Business Plan discussions.

It was suggested to implement the Policy first. Further discussion can take place during the Business Plan deliberations. 

  • That Council receive the Community Donation Policy Update report for information.

It was recommended to support the Town of Bradford West Gwillimbury resolution regarding the Ontario Deposit Return Program.

  • Moved by:D. Huber
    Seconded by:M. Myatt

    That Council endorse the resolution from the Town of Bradford West Gwillimbury regarding the Ontario Deposit Return Program; and

    That this resolution be circulated to Premier Doug Ford, the Minister of Finance Peter Bethlenfalvy, MP Ben Lobb, MPP Lisa Thompson, and the Saugeen Valley Conservation Authority.

    CARRIED

It was recommended to support the Good Roads resolution regarding the establishment of an Ontario Rural Road Safety Program.

  • Moved by:D. Huber
    Seconded by:J. Divinski

    Whereas official statistics from the Government of Ontario confirm that rural roads are inherently more dangerous than other roads; and

    Whereas despite only having 17% of the population, 55% of the road fatalities occur on rural roads; and

    Whereas, rural, northern, and remote municipalities are fiscally strained by maintaining extensive road networks on a smaller tax base; and

    Whereas preventing crashes reduces the burden on Ontario’s already strained rural health care system; and

    Whereas roadway collisions and associated lawsuits are significant factors in runaway municipal insurance premiums. Preventing crashes can have a significant impact in improving municipal risk profiles. 

    Now therefore be it resolved that the Town of Saugeen Shores requests that the Government of Ontario take action to implement the rural road safety program that Good Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical investments needed to reduce the high number of people being killed and seriously injured on Ontario’s rural roads; and further

    That this resolution be circulated to Premier Doug Ford, Minister of Transportation Prabmeet Sarkaria, Minister of Infrastructure King Surma, Minister of Agriculture Rob Flack, Minister of Rural Affairs Lisa Thompson, Associate Minister of Emergency Preparedness and Response Trevor Jones, Minister of Health Sylvia Jones, and Good Roads.

    CARRIED

Adjourned at 10:05 pm

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