The Corporation of the Town of Saugeen Shores
Regular Council Meeting
Agenda

Monday, March 24, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

600 Tomlinson Drive

Port Elgin, Ontario

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1.

Call To Order

2.

Land Acknowledgement

3.

Disclosure of Pecuniary Interest and Nature

4.

Additions, Deletions, Amendments

5.

Adoption of Minutes

5.1

Regular Council Minutes - March 10, 2025

• Recommendation:

  That Council adopt the minutes of the Regular Council Meeting of March 10, 2025, as presented.

6.

Public Meeting

7.

Open Forum

8.

Delegations

9.

Report of Municipal Officers / Committees

9.1

Hi-Berry Farms Encroachment Agreement

An encroachment agreement is recommended to allow a conduit to be installed under the Rail Trail to provide irrigation to the adjacent farm field. The encroachment agreement and authorizing by-law are included in the By-laws section of the Council agenda.

• Recommendation:

  That Council adopt By-law 26-2025, a By-law to authorize the execution of an encroachment agreement for Hi-Berry Farms.

9.2

Bruce C Nuclear Project - Impact Assessment Status Update

The purpose of this report is to provide Council with an update on the Impact Assessment (IA) process for the Bruce C Nuclear project, including next steps.

• Recommendation:

  That Council receive the Bruce C Nuclear Project – Impact Assessment Status Update report for information.

9.3

Saugeen Shores Logo Refinement

This report presents a refinement of the Town’s logo that will enhance usability while preserving its core image. A newly developed narrative now defines its identity. These updates increase flexibility for various applications and improve accessibility. Implementation will be gradual and designed to minimize financial impact.

• Recommendation:

  That Council approve the Brand Guidelines for the Town of Saugeen Shores to include the Town’s existing logo, refreshed as outlined.

9.4

Business Improvement Area(s) update

This report is being brought forward to recommend amending By-law 80-2012 and establishing a percentage-based levy structure to allow more flexibility in the annual operating budget of the Port Elgin Business Improvement Association (BIA). Additionally, this report outlines the steps required to consider an expansion to the boundary areas of both the Port Elgin BIA (PEBIA) and the Southampton BIA to include all businesses in Saugeen Shores.

• Recommendation:

  That Council adopt By-law 27-2025, a By-law to allow the Port Elgin BIA to change their minimum and maximum levy to a percentage-based structure.

9.5

Municipal Innovation Council Closeout Report

The Municipal Innovation Council (MIC) was established in 2020 when eight municipalities in the County of Bruce came together. At its meeting on December 2, 2024, the MIC passed a motion to dissolve the Municipal Innovation Council by March 31, 2025. This report highlights the 2024 achievements and planned winddown activities within the responsibility of Saugeen Shores. Attached to this report is the 2020-2025 Impact Report celebrating the successes of the partnership.

• Recommendation:

  That Council receive the Municipal Innovation Council Closeout report for information.

9.6

Procurement Strategies in Response to American Tariffs

This report is further to Council’s direction at the March 10, 2025 Council Meeting, requesting a report back on a procurement strategy that prioritizes the purchase of Canadian products, goods and services in response to U.S. tariffs.

• Recommendation:

  That Council direct staff to promote Canadian purchasing where feasible and allowable within the existing Purchasing Policy, through invitational procurement on goods and services up to $100,000 and construction purchases up to $250,000.

10.

Consent Agenda

• Recommendation:

  That Items 10.1 through 10.5 be approved and received for information.

10.1

Water System Annual Report 2024

In accordance with O.Reg. 170/03 of the Safe Drinking Water Act, the Water System Section 11 Annual Report and the Section 22 Summary Report are being provided to Council, and will be made available at the municipal office, and on the Town’s website. To date the Ministry of the Environment Conservation and Parks (MECP) Inspection Report has not been provided to the Town, it will be made available once it is released.

• Recommendation:

  That Council receive the Water System Annual report for information.

10.2

Wastewater System Annual Report 2024

In accordance with condition 11 (4) of the Town’s Environmental Compliance Approval (ECA) for the Port Elgin STP and Condition 17 of the ECA for the Southampton STP, the following reports are being provided to Council, and will be made available at the municipal office and on the Town’s website: the 2024 Port Elgin Sewage Plant Annual Report and the 2024 Southampton Sewage Treatment Plant.

• Recommendation:

  That Council receive the 2024 Wastewater System Annual Reports for information.

10.3

Chamber of Commerce Lease Agreement Renewal

The Chamber of Commerce Lease Agreement expires on March 31, 2025. Due to changes being considered for the use of the facility, the new lease agreement is for two years rather than the typical five years. There are no other changes in the lease. The agreement and authorizing by-law are included in the By-law section of the agenda.

• Recommendation:

  That Council adopt By-law 28-2025, a By-law to authorize the execution of a Lease Agreement between the Town of Saugeen Shores and the Saugeen Shores Chamber of Commerce for a two-year term.

10.4

Scout Hall – Southampton Rotary Lease Agreement Renewal

The Southampton Rotary leases the lands within Jubilee Park for the use of the Boy Scout Hall building which is wholly owned by Southampton Rotary. The Lease Agreement expires on February 28, 2025, and renewal of this Lease is for a ten (10) year period, expiring March 31, 2035. The agreement and authorizing By-law are included in the By-laws section of the Council agenda.

• Recommendation:

  That Council adopt By-law 29-2025, a By-law to authorize a (10) ten-year Scout Hall – Southampton Rotary Lease Agreement Renewal between the Town of Saugeen Shores and the Southampton Rotary.

10.5

Communications

• Recommendation:

  That the following be received for information:

  1. Committee of Adjustment - December 16, 2024 Minutes
  2. Committee of Adjustment-  January 13, 2025 Minutes
  3. Southampton BIA - January 23, 2025 Minutes
  4. Southampton BIA - February 27, 2025 Minutes
  5. Port Elgin BIA - February 21, 2025 Minutes
  6. Town of Bradford West Gwillimbury Resolution- Request Landlord Tenant Reforms

11.

Motions and Notice of Motions

12.

Closed to Public

It is recommended that Council move into a Closed to Public session to receive advice that is subject to solicitor-client privilege on litigation or potential litigation and provide direction on the 2025 Q1 General Legal Update.

• Recommendation:

  That Council move into a Closed to Public Session in accordance with the Municipal Act, 2001, Section 239 (2):

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

12.1

Disclosure of Pecuniary Interest and Nature

12.2

Adoption of Closed to Public Meeting Minutes

12.3

Closed to Public Staff Reports

12.3.1

2025 Q1 General Legal Update – Litigation Matters

13.

Report and Business Arising from Closed Session

13.1

Resume Regular Council Meeting

• Recommendation:

  That Council arise from the Closed to Public Session and resume the Regular Council Meeting.

14.

By-laws

14.1

By-law 26-2025 - Authorize Encroachment Agreement (Hi-Berry Farms Inc.)

14.2

By-law 27-2025 - Change BIA Levy Structure (Port Elgin)

14.3

By-law 28-2025 - Authorize Lease Agreement Renewal (Chamber of Commerce)

14.4

By-law 29-2025 - Authorize Lease Agreement Renewal (Scout Hall)

14.5

By-law 30-2025 - Appoint Treasurer 

• Recommendation:

  That By-laws 26-2025, 27-2025, 28-2025, 29-2025 and 30-2025 are hereby read, passed, and sealed this 24th day of March, 2025.

15.

Confirmatory By-law

15.1

By-law 31-2025 - Confirm the Proceedings of March 24, 2025

• Recommendation:

  That By-law 31-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed, and sealed this 24th day of March, 2025.

16.

Adjournment

• Recommendation:

  That this Regular Council meeting of March 24, 2025, hereby adjourns at ______ p.m.