The Corporation of the Town of Saugeen Shores
Regular Council Meeting
Agenda

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Nuclear Innovation Institute
620 Tomlinson Drive, Port Elgin, Ontario

1.
Call To Order

 

2.
Land Acknowledgement

 

3.
Disclosure of Pecuniary Interest and Nature

 

4.
Additions, Deletions, Amendments

 

4.1
Amended Description for Item 12

 
  • Recommendation:

    That the description for why Council move into a Closed to Public Session is amended to include that Council discuss a position or instruction to be applied to any negotiation carried on or to be carried on by or on behalf of the municipality relative to a confidential matter regarding 2706913 Ontario Inc.

5.
Adoption of Minutes

 

5.1
Regular Council Minutes - December 9 and 16, 2024

This item has attachments. 
1.Regular Council Minutes - December 9, 2024.pdf
2.Regular Council Minutes - December 16, 2024.pdf
3.Committee of the Whole minutes - December 9, 2024.pdf
  • Recommendation:

    That Council adopt the minutes of the Regular Council Meetings of December 9 and December 16, 2024, and note and file the Committee of the Whole minutes of December 9, 2024, as presented.

6.
Public Meeting

 

7.
Open Forum

 

8.
Delegations

 

9.
Report of Municipal Officers / Committees

 

9.1
Investment Policy

This item has attachments. 
1.Investment Policy.pdf

The purpose of the Investment Policy is to set out guiding principles for the management of the Corporation of the Town of Saugeen Shore’s surplus funds and investment portfolio.

  • Recommendation:

    That Council adopt By-law 03-2025, a By-law to authorize the Town’s Investment Policy.

9.2
Encroachment Policy Update

This item has attachments. 
1.Encroachment Policy Update.pdf
2.Draft Encroachment Policy.pdf

The Town’s Encroachment Policy was last updated in 2015 and is due for review. The concepts of the Policy have not altered significantly, but it reaffirms that encroachments are not permitted unless there is a demonstrated need. The Policy also outlines responsibilities, alternative remedies, and how an application may be considered.

  • Recommendation:

    That Council adopt the Encroachment Policy.

10.
Consent Agenda

 
  • Recommendation:

    That items 10.1 through 10.7 be approved and received for information.

10.1
Business Licensing By-law Update

This item has attachments. 
1.Business Licensing By-law Update.pdf
2.Proposed Business Licensing By-law Update - Redlined Version.pdf
3.Proposed Business Licensing By-law Update - Clean Version.pdf

This report proposes an updated Business Licensing By-law to be considered by Council. The intent of the update is to reflect the values of the Town and promote fair and transparent business practices that protect the interests of residents and visitors. A By-law reflecting these changes will be brought to the next Council meeting for approval.

  • Recommendation:

    That Council receive the Business Licensing By-law report for information.

10.2
Condominium Garbage and Recycling Status

This item has attachments. 
1.Condominium Garbage and Recycling Status.pdf
2.Table 1 Summary of Site Status.pdf
3.Figure 1 Port Elgin Condominium Site Locations.pdf
4.Figure 2 Southampton Condominium Site Locations.pdf

In April 2024, a delegation from Bruce County Corporation #42 (Eagle Court at Westlinks) was received by Council. The delegation requested curbside pickup of garbage and recycling on their private road. The status of condominium garbage and recycling pickup by Bruce Area Solid Waste Recycling (BASWR), under contract with the Town, has been reviewed and it has been determined that the status quo will remain for 2025. The status quo includes considerable variation in practice and a report will be brought forward in 2025 to outline various options for Council’s consideration in the 2026 Business Plan.

  • Recommendation:

    That Council receive the Condominium Garbage and Recycling Status report for information.

10.3
2024 Accessibility Update

This item has attachments. 
1.2024 Accessibility Update.pdf

The Town completed various initiatives and projects in 2024, that were either accessibility driven or had an accessibility improvement component involved. This report is to provide Council with an update on the work being completed for their awareness.

  • Recommendation:

    That the 2024 Accessibility Update be received for information.

10.4
Committee Report - CDM Plan and the Final Budget Report 2025

This item has attachments. 
1.Committee Report - CDM Plan and the Final Budget Report 2025 .pdf
  • Recommendation:
    1. That Council receive the Energy Conservation and Demand Management Plan report for information.

       

    2. That Council approve the 2025 Town of Saugeen Shores Business Plan to include:
      1. 2025 Operating Budget with net operating income of $11,707,244;
      2. 2025 Capital Expenses of $10,315,369 (net of revenue, debt proceeds and the increased Special Levy);
      3. 2025 proceeds from debt of $44,047,727; and,
      4. 2025 debt-driven increase to Reserves of $1,391,874; and further,

         

        That Council increase the Town of Saugeen Shores Tax Levy for 2025 to be set at $1,650,332 to a total of $24,494,116;

        That Council increase the rate-based dedicated Future Infrastructure Special Levy by $512,558 to a total of $988,291;

        That Council approve the BIA levies for 2025, set at $66,000 for the Port Elgin BIA and $58,700 for the Southampton BIA;

        That Council pass the Fees and Charges By-Law establishing the 2025 Fees and Charges at the December 9, 2024 Regular Council Meeting; and,

        That Council pass the Tax Levy By-law establishing the 2025 Tax Rates at the January 6, 2025 Council meeting.

10.5
Committee Report - SSTC and Pumpkinfest One-Time Funding

This item has attachments. 
1.Committee Report - SSTC and Pumpkinfest One-Time Funding.pdf
  • Recommendation:

    That Council direct staff to include $30,000 toward SSTC / Pumpkinfest as one-time funding from the Tax Stabilization Reserve.

10.6
Committee Report - Requesting the Province to Support Family Physicians Resolution

This item has attachments. 
1.Committee Report - Requesting the Province to Support Family Physicians Resolution.pdf
2.City of Toronto - Requesting the Province to Support Family Physicians Resolution.pdf
  • Recommendation:

    That Council endorse the resolution from the City of Toronto regarding requesting the Province to Support Family Physicians; and

    That this resolution be forwarded to Premier Doug Ford, Minister of Health Sylvia Jones, and the Association of Municipalities of Ontario.

10.7
Communications

This item has attachments. 
1.Committee of Adjustment - August 26, 2024 Minutes(1).pdf
2.Committee of Adjustment - September 16, 2024 Minutes(1).pdf
3.Saugeen Mobility and Regional Transit - 2025 Budget Contribution Request.pdf
4.Ministry of Citizenship and Multiculturalism – Pioneer Cemetery Response Letter.pdf
5.Ministry of Natural Resources - Minister's Direction on Conservation Authorities Fees Letter.pdf
6.Enbridge Gas - Natural Gas Policy Consultation.pdf
7.City of Guelph - Enable Municipalities to Charge Fees for Use of Municipal Property by Gas Utilities Resolution.pdf
8.Northern Ontario Women's Caucus - Workplace Violence and Harassment Equality Resolution.pdf
  • Recommendation:

    That the following be received for information:

    1. Committee of Adjustment - August 26 and September 16, 2024 Minutes
    2. Saugeen Mobility and Regional Transit - 2025 Budget Contribution Request
    3. Ministry of Citizenship and Multiculturalism – Pioneer Cemetery Response Letter
    4. Ministry of Natural Resources - Minister's Direction on Conservation Authorities Fees Letter
    5. Enbridge Gas - Natural Gas Policy Consultation
    6. City of Guelph - Enable Municipalities to Charge Fees for Use of Municipal Property by Gas Utilities Resolution
    7. Northern Ontario Women's Caucus - Workplace Violence and Harassment Equality Resolution 

11.
Motions and Notice of Motions

 

12.
Closed to Public

 

It is recommended that Council move into a Closed to Public Session to discuss a confidential matter regarding 2706913 Ontario Inc., that includes commercial or financial information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization, advice that is subject to solicitor-client privilege, and and a position or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality; provide direction on a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality with the Victorian Order of Nurses; and commercial or financial information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value relative to a confidential matter involving Westario Power Inc.

  • Recommendation:

    That Council move into a Closed to Public Session in accordance with the Municipal Act, 2001, Section 239 (2):

    (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

    (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or

    (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

12.1
Disclosure of Pecuniary Interest and Nature

 

12.2
Adoption of Closed to Public Meeting Minutes

 

12.3
Closed to Public Staff Reports

 

12.3.1
Confidential Matter Involving 2706913 Ontario Inc.

 

12.3.2
Agreement with Victoria Order of Nurses

 

12.3.3
Confidential Matter Involving Westario Power Inc.

 

13.
Report and Business Arising from Closed Session

 

13.1
Resume Regular Council Meeting

 
  • Recommendation:

    That Council arise from the Closed to Public Session and resume the Regular Council Meeting.

14.
By-laws

 

15.
Confirmatory By-law

This item has attachments. 
1.By-law 05-2025 Confirmatory - January 6.pdf
  • Recommendation:

    That By-law 05-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed and sealed this 6th day of January, 2025.

16.
Adjournment

 
  • Recommendation:

    That this Regular Council meeting of January 6, 2025, hereby adjourns at ______ p.m.

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