The Corporation of the Town of Saugeen Shores

Regular Council Meeting Minutes

Monday, November 24, 2025 at 6:30 P.m. - 9:30 P.m.

Council Chambers

600 Tomlinson Drive

Port Elgin, Ontario

Present:

• Luke Charbonneau, Mayor
• Mike Myatt, Vice Deputy Mayor
• Dave Myette, Councillor
• John Divinski, Councillor
• Cheryl Grace, Councillor
• Bud Halpin, Councillor

Members Absent:

• Diane Huber, Deputy Mayor
• Justin Duhaime, Councillor
• Rachel Stack, Councillor

Staff Members:

• Kara Van Myall, Chief Administrative Officer
• Jim Bundschuh, Director, Corporate Services
• Ed Melanson, Director, Fire Services/Fire Chief
• Mark Paoli, Director, Development Services
• Matt Prentice, Director, Operations
• Kristan Shrider, Director, Community Services
• Jill Roote, Manager, Strategic Initiatives
• Morgan McCulloch, Deputy Clerk
• Ruhul Amin, Manager, Engineering Services
• Daniel Waechter, Treasurer/CFO
• Larry Gill, Manager, Operations
• Ashlynn Kennedy, Licensing and Records Clerk

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1.

Call To Order

Mayor L. Charbonneau called the meeting to order at 6:30 p.m.

2.

Land Acknowledgement

Vice Deputy Mayor M. Myatt read the land acknowledgement. 

3.

Disclosure of Pecuniary Interest and Nature

No pecuniary interests were declared.

4.

Additions, Deletions, Amendments

None.

5.

Adoption of Minutes

5.1

Regular Council Minutes - November 10, 2025 

• Resolution Number: 335-2025
  Moved by: J. Divinski
  Seconded by: M. Myatt

  That Council adopt the minutes of the Regular Council Meeting of November 10, 2025, as presented.

  CARRIED

6.

Public Meeting

7.

Open Forum

5.1 Adam Sachs - Item 9.1: Arena and Sports Fields Needs Assessment

5.2 Eric Dunn - Item 9.1: Arena and Sports Fields Needs Assessment. 

5.3 Laura Kranenburg - Item 9.1: Arena and Sports Fields Needs Assessment 

5.4 Melissa MacKinnon - Item 9.1: Arena and Sports Fields Needs Assessment 

5.5 Connor Yourth - Item 9.1:  Arena and Sports Fields Needs Assessment 

8.

Delegations

Council heard a presentation from Lisa Mills from the Port Elgin BIA regarding the 2026 Budget.

Council heard a presentation from Judy Moir from the Canadian Federation of University Women regarding the National Day of Remembrance and Action on Violence Against Women.

Council directed staff to lower the flags on December 6, 2025 and to show support by promoting the Vigil on social media accounts. 

8.1

Southampton Tennis Club - 2026 Budget

8.2

Port Elgin BIA - 2026 Budget

Council heard a presentation from Lisa Mills from the Port Elgin BIA regarding the 2026 Budget.

8.3

Canadian Federation of University Women - National Day of Remembrance and Action

Council heard a presentation from Judy Moir from the Canadian Federation of University Women regarding the National Day of Remembrance and Action on Violence Against Women.

Council directed staff to lower the flags on December 6, 2025 and to show support by promoting the vigil on social media accounts. 

9.

Report of Municipal Officers / Committees

9.1

Arena and Sports Fields Needs Assessment

Council heard a partial update to the Recreation Master Plan that was highlighted in the 2025 Business Plan for Community Services. Monteith Brown Planning Consultants conducted a Needs Assessment on arenas and sports fields to set priorities for the next decade. The report summarized the findings, outlines the work to advance in 2026, and includes future recommendations.

Council discussed the report and concerns were raised regarding the report and data collected. It was indicated that discussions are being held with user groups on their specific needs and future supply for their growing needs. 

Council directed staff to work with user groups to collect the 2026 data, including practice times to bring forward to Council as an addendum attached to this report.

• Resolution Number: 336-2025
  Moved by: D. Myette
  Seconded by: C. Grace

  That Council amend the 2026 Business Plan to include a Community Services Division Highlight to develop an implementation plan. 

  CARRIED

9.2

Water and Wastewater Master Plan

Council heard a report regarding the final 2025 Water and Wastewater Master Plan which incorporated further analysis and comments received since the Public Information Centre (July 17, 2025) and the update provided to Council on September 8, 2025. The Master Plan assesses the impact of growth on water and wastewater treatment capacity, water distribution and storage systems, and the wastewater collection system. Recommendations outlined in the Master Plan are included in the 2026 Business Plan for Council consideration.

• Resolution Number: 337-2025
  Moved by: C. Grace
  Seconded by: B. Halpin

  That Council receive the Water and Wastewater Master Plan report for information.

  CARRIED

10.

Consent Agenda

• Resolution Number: 338-2025
  Moved by: B. Halpin
  Seconded by: D. Myette

  That Items 10.1 through 10.4 be approved and received for information.

  CARRIED

10.1

2025 Quarter 3 Variance to Budget

The Variance to Budget report provides Council with a forecast of the financial operating results for the Town as of September 2025. The actual net income through the third quarter of the year is $16.6 million and is $0.5 million higher than budget.

• That Council receive the 2025 Quarter 3 Variance to Budget report for information.

10.2

Highway 21 and Turner Street (Bruce County Road 13) Intersection Improvement Project

Council received a report that the Town of Saugeen Shores has retained GEI Canada Limited to provide engineering design services for the planned Highway 21 and Turner Street (Bruce County Road 13) Intersection Improvements Project. This report presents GEI’s design recommendations to Council for information and consideration.

• That Council receive the Highway 21 and Turner Street (Bruce County Road 13) Intersection Roundabout Design report for information.

10.3

Highway 21 Southampton Resurfacing Design

Council received a report that the Town of Saugeen Shores has retained R. J. Burnside & Associates Limited to provide engineering design services for the planned Resurfacing of Highway 21 from South Street to Craig Street Project. This report presents Burnside’s design recommendations to Council for information.

Staff to obtain pricing to extend the decorative brick work from High Street down the blocks both North and South to complete the intersection connection of the brick work that has been done. 

• That Council receive the Highway 21 Resurfacing Design report for information.

10.4

Communications

• That the following be received for information:

  1. Municipal Heritage Committee Minutes- September 17, 2025
  2. Saugeen Mobility and Regional Transit 2026 Calendar
  3. Saugeen Valley Conservation Authority Correspondence - Environmental Registry Posting on Conservation Authorities 

  4. Township of South-West Oxford - Opposition to Automated Speed Enforcement (ASE) Cameras

  5. Peterborough County Resolution - Re-instating the Eligibility for Curbside Blue Box Collection, Jan 1, 2026 for Nonprofit Organizations
  CARRIED
• Amendment:
  Resolution Number: 339-2025
  Moved by: C. Grace
  Seconded by: J. Divinski

  That Council support the Peterborough County Resolution - Re-instating the Eligibility for Curbside Blue Box Collection, Jan 1, 2026 for Nonprofit Organizations

  CARRIED

11.

Motions and Notice of Motions

12.

Mayoral Decisions and Directions

13.

Closed to Public

14.

Report and Business Arising from Closed Session

15.

By-laws

15.1

By-law 107-2025 - AWC Debenture #2 

• Resolution Number: 340-2025
  Moved by: B. Halpin
  Seconded by: J. Divinski

  That By-law 107-2025 is hereby read, passed, and sealed this 24th day of November, 2025.

  CARRIED

16.

Confirmatory By-law

16.1

By-law 109-2025 - Confirm the Proceedings of November 24, 2025 

• Resolution Number: 341-2025
  Moved by: B. Halpin
  Seconded by: C. Grace

  That By-law 109-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed, and sealed this 24th day of November, 2025.

  CARRIED

17.

Adjournment

• Resolution Number: 342-2025
  Moved by: C. Grace
  Seconded by: J. Divinski

  That this Regular Council meeting of November 24, 2025, hereby adjourns at 8:44 p.m.

  CARRIED