The Corporation of the Town of Saugeen Shores

Committee of the Whole Meeting Minutes

Monday, September 09, 2024 at 6:30 P.m. - 11:00 P.m.

Nuclear Innovation Institute

620 Tomlinson Drive, Port Elgin, Ontario

Present:

• Luke Charbonneau, Mayor
• Diane Huber, Deputy Mayor
• Dave Myette, Councillor
• Justin Duhaime, Councillor
• John Divinski, Councillor
• Cheryl Grace, Councillor
• Bud Halpin, Councillor
• Rachel Stack, Councillor

Members Absent:

• Mike Myatt, Vice Deputy Mayor

Staff Members:

• Kara Van Myall, Chief Administrative Officer
• Dawn Mittelholtz, Clerk
• Tammy Grove, Municipal Solicitor
• Ed Melanson, Director, Fire Services/Fire Chief
• Mark Paoli, Director, Development Services
• Matt Prentice, Director, Operations
• Kristan Shrider, Director, Community Services
• Jill Roote, Manager, Strategic Initiatives
• Janice Stubbs, Manager, Human Resources
• Josh Planz, Chief Building Official
• Ruhul Amin, Manager, Engineering Services
• Daniel Waechter, Treasurer/CFO
• Sarah Bonderud, Deputy Clerk

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1.

Call To Order

Mayor L. Charbonneau called the meeting to order at 6:30 p.m.

2.

Land Acknowledgement

Councillor B. Halpin read the land acknowledgement. 

3.

Disclosure of Pecuniary Interest and Nature

No pecuniary interests were declared. 

4.

Additions, Deletions, Amendments

None

5.

Open Forum

None

6.

Delegations

6.1

Saugeen Shores 2024 Heritage Conservation Award Recognition - Sheila Latham, Recipient

Councillor C. Grace, Chair of the Municipal Heritage Committee, introduced this year's Heritage Conservation Award recipient Sheila Latham. 

6.2

Roy Roedger, Lynn Carty, Stuart Silcox, and Aidan Tracey - Dogs on the Beaches

The Committee heard a delegation from residents Lynn Carty, Stuart Silcox, and Aidan Tracey regarding dogs on the beaches. 

6.3

John Miller and Joanne Robbins - 2024 Port Elgin Pumpkinfest

The Committee heard a delegation from John Miller, President, and Joanne Robbins, Coordinator,  regarding the 2024 Port Elgin Pumpkinfest. 

7.

Public Meeting

8.

Report of Municipal Officers / Committees

8.1

Public Notice

8.2

Staff Reports

8.2.1

2024 Quarter 2 Variance to Budget

The Variance to Budget report provides Council with a forecast of the financial operating results for the Town as of June 2024. The actual net income through the second quarter of the year is $15.4 million and the year-to-date variance to budget is forecasted to have a lower net income of $0.2 million.

• That Council receive the 2024 Second Quarter Variance to Budget report for information.

  CARRIED

8.2.2

Revised Connecting Links Projects - Multiyear Plan and Intake 10 Projects

This report updates the Town’s Connecting Links Multiyear Plan approved by Council on September 25, 2023, and outlines the planned 2025-2026 Connecting Links application (Intake 10).

An item suggested for consideration included a pedestrian crossover facility for McNabb Street, which requires approval from the Province. 

• That Council approve the Revised Connecting Links Projects - Multiyear Plan, supporting applications for funding to Intake 10 (2025-2026) for the following two projects:

  1. Resurfacing of Highway 21 from South Street to Craig Street (Southampton Section).

  2. Turner Street (Bruce Road 13) and Hwy 21 Intersection Improvements Project; and

  That Council approve funding of $449,900.00 for the municipal contribution component (10%) for 2025-2026 Connecting Links (Intake 10) planned projects; and

  That Council authorize the Clerk and Mayor to sign the funding agreements for Connecting Links 2025-2026 (Intake 10), if approved by the Ministry.

  CARRIED

8.2.3

Road Capital Projects Update and Fund Transfer to 2024 Asphalt Resurfacing

The intent of this report is to outline a synopsis of 2024 Road Projects from a financial perspective. Council is being asked to approve a fund transfer of $350,000.00 to the 2024 Asphalt Resurfacing (310-86343) from the savings of Hemlock Street (320-86791) Project and Chesley Street (320-86793) Project.

• That Council approve a fund transfer of $350,000.00 to the 2024 Asphalt Resurfacing Project from savings on the Hemlock Street Project and the Chesley Street Project.

  CARRIED

8.3

Report of Municipal Councillors'

8.4

Communications / Petitions for Committee of the Whole

8.4.1

Municipal Heritage Committee - June 26, 2024 Minutes

8.4.2

Environmental Ad Hoc Committee - June 27, 2024 Minutes

8.4.3

Southampton Business Improvement Area Board - July 25, 2024 Minutes

8.4.4

Crime Stoppers of Grey Bruce – August 19, 2024 Media Release

8.4.5

City of Quite West - The Canada Community-Building Fund Resolution

8.4.6

Town of Plympton-Wyoming - Underserviced Cellular Communication Services in Rural and Urban Centers Resolution

• Moved by: R. Stack
  Seconded by: J. Divinski

  That Council endorse the resolution from the Town of Plympton-Wyoming regarding Underserviced Cellular Communication Services in Rural and Urban Centres; and

  That this resolution be circulated to the Minister of Foreign Affairs of Canada Melanie Joly, the Minister of Export Promotion, International Trade and Economic Development of Canada Mary Ng, the Minister of Innovation, Science, and Industry of Canada Francois-Phillip Champagne, Innovation Science and Economic Development Canada, Premier Doug Ford, MP Ben Lobb, and MPP Lisa Thompson.

  CARRIED

8.4.7

Township of Stirling-Rawdon - Public Sector Salary Disclosure Resolution

• Moved by: R. Stack
  Seconded by: D. Myette

  That Council endorse the resolution from the Township of Stirling-Rawdon regarding Public Sector Salary Disclosure; and

  That this resolution be circulated to Premier Doug Ford, the Minister of Municipal Affairs and Housing Paul Calandra, the Association of Municipalities of Ontario, and MPP Lisa Thompson.

  CARRIED

8.4.8

Township of Nairn and Hyman - Concerns with the Transport and Deposition of Naturally Occurring Radioactive Material Resolution

9.

New Business

10.

Adjournment

The meeting adjourned at 7:56 p.m.