The Corporation of the Town of Saugeen Shores

Committee of the Whole Meeting Minutes

Monday, November 11, 2024 at 6:30 P.m. - 11:00 P.m.

Nuclear Innovation Institute

620 Tomlinson Drive, Port Elgin, Ontario

Present:

• Diane Huber, Acting Mayor
• Mike Myatt, Vice Deputy Mayor
• Dave Myette, Councillor
• John Divinski, Councillor
• Cheryl Grace, Councillor
• Bud Halpin, Councillor
• Rachel Stack, Councillor

Members Absent:

• Luke Charbonneau, Mayor
• Justin Duhaime, Councillor

Staff Members:

• Kara Van Myall, Chief Administrative Officer
• Dawn Mittelholtz, Clerk
• Jim Bundschuh, Director, Corporate Services
• Ed Melanson, Director, Fire Services/Fire Chief
• Mark Paoli, Director, Development Services
• Matt Prentice, Director, Operations
• Kristan Shrider, Director, Community Services
• Jill Roote, Manager, Strategic Initiatives
• Ruhul Amin, Manager, Engineering Services
• Jessica Rodgers, Supervisor, Assets
• Daniel Waechter, Treasurer/CFO
• Lisa Billing, Manager, Recreation
• Sarah Bonderud, Deputy Clerk
• Lyndsay Binning, Human Resources Coordinator

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1.

Call To Order and Moment of Silence

Deputy Mayor D. Huber called the meeting to order at 6:30 p.m. with a moment of silence in recognition of Remembrance Day. 

2.

Land Acknowledgement

Councillor B. Halpin read the land acknowledgement. 

3.

Disclosure of Pecuniary Interest and Nature

No pecuniary interests were declared. 

4.

Additions, Deletions, Amendments

None.

5.

Open Forum

None.

6.

Delegations

6.1

Graham Martin, Saugeen Memorial Hospital Foundation - 2024 Gran Fondo Update

The Committee heard a delegation from Graham Martin, Executive Director for the Saugeen Memorial Hospital Foundation regarding the 2024 Gran Fondo Update. 

Requests were referred to staff, which included spreading awareness of the event and waiving the rental fee for the Gran Fondo weekend. 

6.2

Dela Avle, Saugeen Rail Trail Association Annual Update

The Committee heard a presentation from Dela Avle, President of the Saugeen Rail Trail Association regarding its annual update. 

The 2025 requests referenced on slide three of the delegation presentation were referred to staff. 

Ruhul Amin, Manager of Engineering provided an update regarding Highway 21 and the Rail Trail crossing. 

6.3

Odette Bartnicki, Canadian Federation of University Women Southport - National Day of Remembrance and Action on Violence Against Women

The Committee heard a delegation from Odette Bartnicki of the Canadian Federation of University Women Southport regarding the National Day of Remembrance and Action on Violence Against Women. 

The 34th annual Vigil to mark the National Day of Remembrance and Action on Violence Against Women is scheduled for December 6, 2024, at noon at Coulter Parkette.

A request was made to staff to lower the Town flags for this event, as done in previous years. 

7.

Public Meeting

8.

Report of Municipal Officers / Committees

8.1

Public Notice

8.2

Staff Reports

8.2.1

Aquatic and Wellness Centre Operations and Management Plan

Included in the 2024 Business Plan as a Major Initiative, the draft Aquatic and Wellness Centre (AWC) Operations and Management Plan is presented for Council review and feedback. The draft Plan is the result of advancing the AWC Activation and Transition plans throughout 2024 and focuses on key operational areas highlighted within this report. This report seeks Council’s feedback on the draft Plan with a final version to be presented in Quarter 2 of 2025.

It was suggested to include a cardiac rehab program.

• That Council receive the draft Aquatic and Wellness Centre Operations and Management Plan report for information.

  CARRIED

8.2.2

Introduction to Proposed Levels of Service for Asset Management

The Town is updating its Asset Management Plan to meet the requirements of O. Reg. 588/17, focusing on establishing proposed Levels of Service by July 1, 2025. The update aims to integrate asset management into daily operations with help from Hemson Consulting. Objectives include creating an online survey for resident input, identifying measurable levels of service, developing tools for tracking these measures, to inform Asset Management and Financial Strategies.

The Committee heard a presentation from Christopher Balette, Associate of Hemson Consulting regarding the Proposed Levels of Service for Asset Management. 

• That Council receive the Introduction to Proposed Levels of Service for Asset Management report for information.

  CARRIED

8.2.3

Ontario Community Infrastructure Fund (OCIF) Update

The Town’s Ontario Community Infrastructure Fund (OCIF) Allocation for 2025 has been received and is set at $1,263,455. This represents a maximum 15% decrease from the 2024 Allocation of $1,486,418.

It was suggested to invite MPP Lisa Thompson to a future Council meeting. 

• That Council receive the Ontario Community Infrastructure Fund (OCIF) Update report for information.

  CARRIED

8.3

Report of Municipal Councillors'

8.4

Communications / Petitions for Committee of the Whole

8.4.1

County of Bruce – Planning and Development Response to Town of South Bruce Peninsula Resolution

8.4.2

County of Bruce - Follow-Up Letter from the October 15, 2024 Delegation

8.4.3

Port Elgin Business Improvement Area Board – October 2 and October 23, 2024 Minutes

8.4.4

Southampton Business Improvement Area Board – October 24, 2024 Minutes

8.4.5

Municipality of St. Charles - Immediate Action Needed to Support Ontario's Forest Sector Resolution

9.

New Business

10.

Adjournment

The meeting adjourned at 8:38 p.m.