The Corporation of the Town of Saugeen Shores
Committee of the Whole Meeting
Agenda

Monday, October 28, 2024

6:30 P.m. - 11:00 P.m.

Nuclear Innovation Institute

620 Tomlinson Drive, Port Elgin, Ontario

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1.

Call To Order

2.

Land Acknowledgement

3.

Disclosure of Pecuniary Interest and Nature

4.

Additions, Deletions, Amendments

5.

Open Forum

6.

Delegations

6.1

Certificate of Recognition - Doug Court, 2023 Field Pumpkin Grower of the Year Award Recipient

6.2

Jessica Linthorne - Nuclear Innovation Institute Update to Council

6.3

Fred Kuntz and Dave Ballingall, Southampton Arts Centre - Creative Arts that Brighten our Entire Community

7.

Public Meeting

7.1

Landfill Optimization Environmental Assessment Terms of Reference

​​Draft Terms of Reference (ToR) for the Landfill Optimization Environmental Assessment (EA) are being presented to Council and for the public to view and comment on during this Public Meeting.

• Recommendation:

  That Council receive the Landfill Optimization Environmental Assessment Terms of Reference report for information.

8.

Report of Municipal Officers / Committees

8.1

Public Notice

8.2

Staff Reports

8.2.1

Public Engagement Comments and Feedback on High Street Reconstruction and Cenotaph Improvements Project

This report presents to Council the narratives on comments and feedback from the public and other community partners on the proposed concept designs for the High Street Reconstructions and Cenotaph Upgrade projects.

• Recommendation:

  That Council receive the Public Engagement Comments and Feedback on High Street Reconstruction and Cenotaph Improvements Project report for information.

8.2.2

Capital Budget Pre-Approval

Council will conduct two days of 2025 Business Plan meetings on November 20 and 27, 2024. It is anticipated that the output from those meetings will be brought forward to the December 9, 2024 Committee of the Whole meeting, with approval at the January 6, 2025 Regular Council Meeting. Pre-Approval of select capital projects allows for early tendering of work for the purpose of achieving competitive bids and allowing work to commence early in the year.

• Recommendation:

  That Council approve the Capital Budget Pre-approval report, dated October 28, 2024 totalling $2,321,548.

8.2.3

Water/Wastewater Generator Projects Update

The 2024 Business Plan includes two projects, to replace the outdated backup generator sets at the Southampton Low Lift Pumping Station and the Port Elgin Harbour Street Sewage Pumping Station. The current standard is to provide generator sets outside buildings, meeting required setbacks. This report is being provided to create awareness on the project change as the outdoor placement of the generators are highly visible public locations.

• Recommendation:

  That Council receive the Water/Wastewater Generator Projects Update report for information.

8.2.4

Community Donation Policy Update

On October 10, 2023, Council adopted the Community Donations Policy for implementation in 2024. The objectives of this Policy will not be achieved for implementation. The dollar amounts requested by community organizations exceed the scope of the Policy and require a different approach. This report provides Council with awareness of these matters in advance of the Business Plan discussions.

• Recommendation:

  That Council receive the Community Donation Policy Update report for information.

8.3

Report of Municipal Councillors'

8.4

Communications / Petitions for Committee of the Whole

8.4.1

Municipal Heritage Committee - September 25, 2024 Minutes 

8.4.2

Environmental Ad Hoc Committee - September 26, 2024 Minutes 

8.4.3

Saugeen Shores Police Services Board - September 4, 2024 Minutes

8.4.4

Saugeen Valley Conservation Authority Board – September 18, 2024 Minutes

8.4.5

Saugeen Mobility and Regional Transit Board - June 28, 2024 Minutes

8.4.6

Town of Bradford West Gwillimbury - Ontario Deposit Return Program Resolution

8.4.7

Good Roads Board of Directors - Establishment of an Ontario Rural Road Safety Program Resolution

9.

New Business

10.

Adjournment