The Corporation of the Town of Saugeen Shores
Regular Council Meeting
Agenda

Monday, February 10, 2025

6:30 P.m. - 9:30 P.m.

Council Chambers

600 Tomlinson Drive

Port Elgin, Ontario

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1.

Call To Order

2.

Land Acknowledgement

3.

Disclosure of Pecuniary Interest and Nature

4.

Additions, Deletions, Amendments

5.

Adoption of Minutes

5.1

Regular Council Minutes - January 27, 2025

• Recommendation:

  That Council adopt the minutes of the Regular Council Meeting of January 27, 2025, as presented.

6.

Public Meeting

7.

Open Forum

8.

Delegations

9.

Report of Municipal Officers / Committees

9.1

2024 Town of Saugeen Shores Annual Report

This report is a year-end summary of the Town’s achievements as measured against the goals set out in the 2024 Business Plan. It shows the Major Initiatives, Division Highlights, and Capital Highlights that the Town accomplished, as well as those projects carried over into 2025. The Annual Report also shows the year-over-year numbers for Key Performance Indicators (KPIs) that were laid out in the Business Plan.

• Recommendation:

  That Council receive the 2024 Town of Saugeen Shores Annual Report for information.

9.2

CEDI Program Progress and Graduation

This report provides a comprehensive review of the accomplishments of the Community Economic Development Initiative (CEDI) Program, a partnership between the Town of Saugeen Shores and Saugeen First Nation and commemorates the historic signing of the Friendship Accord, Wiijkiwenydiwaad Miinwa Zgaabiignigan (Friends with one another & We are connected) on January 31, 2025.

• Recommendation:

  That Council receive the CEDI Program Progress and Graduation Report for information.

9.3

Development Services 2025 Business Plan Amendment

Revisions are proposed to the Town’s Business Plan for the Planning and Development Division. The first set of revisions is related to adding initiatives pursuant to recently announced Federal funding support for the creation of affordable and attainable housing. The second set of revisions recognize a desire to facilitate discussions with community groups to support long-term success and viability.

• Recommendation:

  That Council amend the 2025 Town of Saugeen Shores Business Plan and Budget in accordance with the initiatives outlined in this report.

9.4

Establishment and Naming of a Road in Innovation Park

The infrastructure requirements under the development agreement for Innovation Park have been completed. The Town is now in a position to legally establish Part 21 on Plan 3R-10829 as a public highway and named by By-law. The name “Innovation Way” is proposed to align with Innovation Park’s identity as a hub for innovation. The By-law for establishing and naming the road is included in the by-law section of the Agenda.

• Recommendation:

  That Council adopt By-law 14-2025, a By-law to establish Part 21 on Plan 3R-10829 as a public highway known as “Innovation Way”.

10.

Consent Agenda

• Recommendation:

  That Items 10.1 through 10.3 be approved and received for information.

10.1

Council Governance Framework

Effective governance is a cornerstone of organizational success, ensuring that decisions are made transparently, ethically, and in alignment with strategic goals. This report aims to provide an outline of key governance areas that are often explored when building an effective framework and outlines next steps to advance this work.

• Recommendation:

  That Council receive the Council Governance Framework report for information.

10.2

Active Transportation Fund Grant Applications

On July 17, 2024, the Government of Canada launched the Canada Public Transit Fund, offering new funding opportunities for active transportation. On December 12, 2024, the Minister of Housing, Infrastructure and Communities announced the opening of new capital project intakes under the Active Transportation Fund. This report outlines four projects for which the Town will be submitting applications.

• Recommendation:

  That Council receive the Active Transportation Fund Grant Application Report for information.

10.3

Communications

1. Canadian Union of Postal Workers - Industrial Inquiry Commission Reviewing Canada Post Letter 
2. Municipal Heritage Committee Minutes - November 21, 2024
3. Nuclear Innovation Institute 2024 Quarter 4 Progress Report
4. Bruce Area Solid Waste Recycling Board - 2025 Operating Budget
5. Bruce Area Solid Waste Recycling Board Minutes - November 20 and November 26, 2024
6. Township of Brudenell, Lyndoch and Raglan - Child Welfare Funding Resolution
7. Town of Halton Hills - Sovereignty of Canada Resolution

• Recommendation:

  That the following be received for information:

  1. Canadian Union of Postal Workers - Industrial Inquiry Commission Reviewing Canada Post Letter 
  2. Municipal Heritage Committee Minutes - November 21, 2024
  3. Nuclear Innovation Institute 2024 Quarter 4 Progress Report
  4. Bruce Area Solid Waste Recycling Board - 2025 Operating Budget
  5. Bruce Area Solid Waste Recycling Board Minutes - November 20 and November 26, 2024
  6. Township of Brudenell, Lyndoch and Raglan - Child Welfare Funding Resolution
  7. Town of Halton Hills - Sovereignty of Canada Resolution 

11.

Motions and Notice of Motions

12.

Closed to Public

It is recommended that Council move into a Closed to Public Session to discuss personal matters about identifiable individuals including municipal employees and employee negotiations relative to the reorganization of the Office of the Chief Administrative Officer (CAO) based on recommendations from the CAO Performance Review; and discuss personal matters about identifiable individuals in relation to Committee Appointments for the Accessibility Advisory Committee. 

• Recommendation:

  That Council move into a Closed to Public Session in accordance with the Municipal Act, 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

12.1

Disclosure of Pecuniary Interest and Nature

12.2

Adoption of Closed to Public Meeting Minutes

12.3

Closed to Public Staff Reports

12.3.1

CAO Office Reorganization

12.3.2

Striking Committee - Accessibility Advisory Committee Appointments

13.

Report and Business Arising from Closed Session

13.1

Resume Regular Council Meeting

• Recommendation:

  That Council arise from the Closed to Public Session and resume the Regular Council Meeting.

14.

By-laws

14.1

13-2025 – Authorize Heritage Designation - 34 Victoria Street North, Southampton (Saugeen Shores Lawn Bowling Club)

14.2

14-2025 – Establish Public Highway – Innovation Way

• Recommendation:

  That By-laws 13-2025 and 14-2025 are hereby read, passed, and sealed this 10th day of February, 2025.

15.

Confirmatory By-law

15.1

By-law 15-2025 - Confirm the Proceedings of February 10, 2025

• Recommendation:

  That By-law 15-2025 being a By-law to confirm the proceedings of the Council of the Town of Saugeen Shores is hereby read, passed, and sealed this 10th day of February, 2025.

16.

Adjournment

• Recommendation:

  That this Regular Council meeting of February 10, 2025, hereby adjourns at ______ p.m.